Bookkeeping
Costs land in the month they happen
Work delivered in March but billed to you in April still shows up in March — so a late invoice doesn't make one month look great and the next one look awful.
How HaiFi does this
The workflow, step by step.
Every step is captured in the audit log — what was decided, why, and anything we weren't sure about. If you or your CPA ever need to trace a number back to its source, it's all there.
- 1
Identify accruable activity
Scan for services received but not invoiced, payroll period boundaries, utility usage past meter-read date, contractor hours logged but unbilled. Pull supporting evidence from the receipt repository and inbox.
- 2
Quantify each accrual
Use prior-period patterns, contract rates, vendor estimates, or actual invoices received post-close. Confidence score on each accrual indicating how solid the estimate is.
- 3
Draft the accrual JE
Debit the expense account, credit accrued liabilities. Class, location, and project tags inherited from the matching transaction pattern.
- 4
Draft the reversal for next period
Each accrual paired with a reversal entry dated the first day of the following month. When the actual invoice comes in, the reversal already cleared the accrual.
- 5
Reconcile to the accrual GL balance
Sum of active accruals should tie to the accrued liabilities GL account. Variance flagged with the orphaned accrual or stale entry called out.
- 6
Approve the batch and post
Reviewer approves accruals and reversals together at month-end close. Both entries post to the GL with audit trail linking the pair.
What you get
What lands in your books.
Posted accrual entries for the close period, paired reversal entries for the following period, and a schedule that ties the accrual GL balance to the underlying support.
Without HaiFi vs. with
The time you get back.
Senior accountant reviews the close period for unrecorded liabilities, estimates each, drafts the accrual JE, drafts the reversal, posts both, then watches the next month to make sure the reversal cleared. Time-consuming and easy to miss — accruals are where most close errors hide.
Accruals detected and quantified from posted activity and the inbox. Reversals paired automatically. Reviewer approves the batch at close — usually under 10 minutes for SMB clients.
Also included in your plan
Every expense, categorized
Every charge on your bank and cards sorted to the right category, with the vendor attached. When something genuinely can't be worked out from the record, you get one plain question instead of a spreadsheet.
Every account tied to reality
Each account on your balance sheet checked and backed with evidence every period — so the numbers hold up when a lender, an investor, or a buyer starts asking.
Your P&L, balance sheet, and cash flow
The three statements your bank, your investors, and your CPA all ask for — ready on demand, not reconstructed the week you need them.
Costs land in the month they happen, handled for you.
Included in every HaiFi bookkeeping plan — done by AI, approved by accountants.