Bookkeeping
The entries you shouldn't have to think about
The routine bookkeeping entries that keep your books correct, drafted and reviewed by an accountant before they're posted — without anyone asking you about them.
How HaiFi does this
The workflow, step by step.
Every step is captured in the audit log — what was decided, why, and anything we weren't sure about. If you or your CPA ever need to trace a number back to its source, it's all there.
- 1
Read the rule library
Recurring entries (depreciation, amortization, rent), rule-based entries (allocations, intercompany, reclasses), and event-triggered entries (loan payment splits, fixed asset disposals).
- 2
Trigger the right rules
Date-based rules fire on schedule. Event-based rules fire when their condition is met in the ledger (new fixed asset, loan payment, intercompany transfer).
- 3
Compute the entry
Pull the inputs the rule needs — depreciation table, allocation percentages, intercompany counter-party — and compute the debits and credits.
- 4
Draft the entry with audit context
Each draft carries the rule name, the inputs that drove it, and the firing condition. Reviewer can trace every entry back to the rule that produced it.
- 5
Approve the batch and post
Reviewer signs off the batch — by rule, by client, or globally. High-confidence rules can auto-approve on a cadence.
- 6
Track rule drift
When a rule's inputs change (new asset, modified allocation), HaiFi surfaces the change so reviewers can confirm before the next firing. Rule history is a part of the audit log.
What you get
What lands in your books.
Posted journal entries from your rule library, with each entry traceable to the rule, inputs, and trigger that produced it. Rule firings logged for audit.
Without HaiFi vs. with
The time you get back.
Bookkeeper maintains a spreadsheet of recurring entries, calendars the firing dates, manually computes inputs, types each JE into QBO every month, hopes nothing falls through. Easy to misfire when a rule input changes or a client adds an asset mid-period.
Rules fire automatically on cadence or event. High-confidence rules auto-approve. Reviewer handles only the exceptions — usually under 5 minutes per cadence.
Also included in your plan
Every expense, categorized
Every charge on your bank and cards sorted to the right category, with the vendor attached. When something genuinely can't be worked out from the record, you get one plain question instead of a spreadsheet.
Every account tied to reality
Each account on your balance sheet checked and backed with evidence every period — so the numbers hold up when a lender, an investor, or a buyer starts asking.
Your P&L, balance sheet, and cash flow
The three statements your bank, your investors, and your CPA all ask for — ready on demand, not reconstructed the week you need them.
The entries you shouldn't have to think about, handled for you.
Included in every HaiFi bookkeeping plan — done by AI, approved by accountants.