Deliverable
Bank Reconciliation
Plaid-connected bank feeds matched to journal entries with one-click categorization rules.
How HaiFi does this
The workflow, step by step.
Every step captured in the audit log. The AI's reasoning chain is stored with the entry — your team can audit what was decided, why, and where the AI was unsure.
- 1
Pull the bank feed
Plaid-connected bank and credit card transactions, plus statement balances and pending items. Multi-account, all under one client.
- 2
Match against the ledger
Match each bank transaction to existing journal entries, invoices, or bills by amount, date, and counterparty. Surface unmatched transactions for classification.
- 3
Apply categorization rules
Firm and client-specific rules — by merchant, by amount range, by description pattern — applied to unmatched transactions. New patterns become reusable rules after a single classification.
- 4
Draft entries for the unmatched
What's left after matching and rules gets classified using the Expense Classification workflow — vendor lookup, prior pattern review, receipt match, web context.
- 5
Reconcile to the statement balance
Bank balance vs. ledger balance, with reconciling items (deposits in transit, outstanding checks, pending charges) flagged. Reconciliation closes when the difference is zero or explained.
- 6
Approve and post
Reviewer approves the batch and entries post to the ledger. The matched bank reconciliation closes the period for that account.
What you get
The deliverable, productized.
A reconciled bank account in the ledger — every transaction matched, every reconciling item identified, the statement balance tied to the GL. Plus the posted JEs for any transactions that needed classification.
Without HaiFi vs. with
The time you get back.
Bookkeeper opens the bank statement, walks each transaction against the ledger, types in classifications for the unmatched, manually applies rules in QBO, finds the reconciling items, ties the balance. ~1–3 hours per account per month — more if there are subledger discrepancies.
Plaid feed reconciled on a daily or weekly cadence. Matched + classified in one pass. Reviewer signs off the batch — usually in under 10 minutes per account per run.
Related deliverables
Expense Classification
Every transaction categorized with the right GL account, contact, and class — bank feed in, audit-ready entries out.
Balance Sheet Reconciliation
Tie out every balance sheet account each period with supporting workpapers and variance commentary.
Financial Statements
Polished P&L, balance sheet, and cash flow on demand — branded for your firm or client.
Deploy Bank Reconciliation in your firm.
Talk to an RDA. Assess. Pilot. Scale. Ready to scale firm-wide in 90 days.