Bookkeeping
Your books matched to your bank
Every bank and card account checked against your real statements, so the balance in your books is the balance in your account.
How HaiFi does this
The workflow, step by step.
Every step is captured in the audit log — what was decided, why, and anything we weren't sure about. If you or your CPA ever need to trace a number back to its source, it's all there.
- 1
Pull the bank feed
Plaid-connected bank and credit card transactions, plus statement balances and pending items. Multi-account, all under one client.
- 2
Match against the ledger
Match each bank transaction to existing journal entries, invoices, or bills by amount, date, and counterparty. Surface unmatched transactions for classification.
- 3
Apply categorization rules
Firm and client-specific rules — by merchant, by amount range, by description pattern — applied to unmatched transactions. New patterns become reusable rules after a single classification.
- 4
Draft entries for the unmatched
What's left after matching and rules gets classified using the Expense Classification workflow — vendor lookup, prior pattern review, receipt match, web context.
- 5
Reconcile to the statement balance
Bank balance vs. ledger balance, with reconciling items (deposits in transit, outstanding checks, pending charges) flagged. Reconciliation closes when the difference is zero or explained.
- 6
Approve and post
Reviewer approves the batch and entries post to the ledger. The matched bank reconciliation closes the period for that account.
What you get
What lands in your books.
A reconciled bank account in the ledger — every transaction matched, every reconciling item identified, the statement balance tied to the GL. Plus the posted JEs for any transactions that needed classification.
Without HaiFi vs. with
The time you get back.
Bookkeeper opens the bank statement, walks each transaction against the ledger, types in classifications for the unmatched, manually applies rules in QBO, finds the reconciling items, ties the balance. ~1–3 hours per account per month — more if there are subledger discrepancies.
Plaid feed reconciled on a daily or weekly cadence. Matched + classified in one pass. Reviewer signs off the batch — usually in under 10 minutes per account per run.
Also included in your plan
Every expense, categorized
Every charge on your bank and cards sorted to the right category, with the vendor attached. When something genuinely can't be worked out from the record, you get one plain question instead of a spreadsheet.
Every account tied to reality
Each account on your balance sheet checked and backed with evidence every period — so the numbers hold up when a lender, an investor, or a buyer starts asking.
Your P&L, balance sheet, and cash flow
The three statements your bank, your investors, and your CPA all ask for — ready on demand, not reconstructed the week you need them.
Your books matched to your bank, handled for you.
Included in every HaiFi bookkeeping plan — done by AI, approved by accountants.