Bookkeeping
Stripe payouts, untangled
Stripe pays you after taking its cut. We split every payout back into what you actually earned and what Stripe charged — so your revenue isn't quietly understated.
How HaiFi does this
The workflow, step by step.
Every step is captured in the audit log — what was decided, why, and anything we weren't sure about. If you or your CPA ever need to trace a number back to its source, it's all there.
- 1
Pull Stripe payouts and charges
Read every payout from each Stripe Connect account, plus the underlying charges, refunds, fees, disputes, and transfers that make it up.
- 2
Match charges to invoices
Reconcile each charge to its source invoice in QBO, Xero, or AccountingSeed by amount, date, and customer. Surface unmatched charges for review.
- 3
Split net payouts into gross revenue and fees
Each net payout is broken into the gross customer billing, the Stripe processing fee, and any other deductions — then posted to the right GL accounts.
- 4
Handle refunds, disputes, and adjustments
Refunds posted as revenue reversals. Dispute holds posted to a Stripe reserve account. Currency conversion or processing adjustments captured with the source reference.
- 5
Reconcile to the bank deposit
Match the net payout to the corresponding Plaid bank transaction. Confirm cash hits the bank in the expected amount on the expected date — flag deposits in transit.
- 6
Approve and post
Reviewer approves the batch — by payout, by day, or by Stripe Connect account — and entries post to the GL with the full charge-by-charge audit log.
What you get
What lands in your books.
Posted journal entries for every Stripe payout — gross revenue, fees, refunds, and the matched bank deposit. Plus a charge-by-charge audit log so you can trace any customer payment to the GL and back.
Without HaiFi vs. with
The time you get back.
Bookkeeper exports the Stripe payout report, opens each payout in the Stripe dashboard, exports the underlying balance transactions, matches each charge to an invoice in the ledger, books the gross-vs-fee split, then ties the net to the bank deposit. Hours per client per week if Stripe volume is non-trivial.
Stripe payouts reconciled on a daily or weekly cadence — gross, fees, refunds, bank deposit, all matched. Multi-Connect accounts handled automatically. Most clients run in under 10 minutes per cadence.
Also included in your plan
Every expense, categorized
Every charge on your bank and cards sorted to the right category, with the vendor attached. When something genuinely can't be worked out from the record, you get one plain question instead of a spreadsheet.
Every account tied to reality
Each account on your balance sheet checked and backed with evidence every period — so the numbers hold up when a lender, an investor, or a buyer starts asking.
Your P&L, balance sheet, and cash flow
The three statements your bank, your investors, and your CPA all ask for — ready on demand, not reconstructed the week you need them.
Stripe payouts, untangled, handled for you.
Included in every HaiFi bookkeeping plan — done by AI, approved by accountants.