Deliverable
Merchant Account Reconciliation
Stripe deposits and merchant fees automatically recorded and reconciled. Net payouts split into gross revenue and fees, posted to the right GL accounts. Multi-account across every Stripe Connect you run.
How HaiFi does this
The workflow, step by step.
Every step captured in the audit log. The AI's reasoning chain is stored with the entry — your team can audit what was decided, why, and where the AI was unsure.
- 1
Pull Stripe payouts and charges
Read every payout from each Stripe Connect account, plus the underlying charges, refunds, fees, disputes, and transfers that make it up.
- 2
Match charges to invoices
Reconcile each charge to its source invoice in QBO, Xero, or AccountingSeed by amount, date, and customer. Surface unmatched charges for review.
- 3
Split net payouts into gross revenue and fees
Each net payout is broken into the gross customer billing, the Stripe processing fee, and any other deductions — then posted to the right GL accounts.
- 4
Handle refunds, disputes, and adjustments
Refunds posted as revenue reversals. Dispute holds posted to a Stripe reserve account. Currency conversion or processing adjustments captured with the source reference.
- 5
Reconcile to the bank deposit
Match the net payout to the corresponding Plaid bank transaction. Confirm cash hits the bank in the expected amount on the expected date — flag deposits in transit.
- 6
Approve and post
Reviewer approves the batch — by payout, by day, or by Stripe Connect account — and entries post to the GL with the full charge-by-charge audit log.
What you get
The deliverable, productized.
Posted journal entries for every Stripe payout — gross revenue, fees, refunds, and the matched bank deposit. Plus a charge-by-charge audit log so you can trace any customer payment to the GL and back.
Without HaiFi vs. with
The time you get back.
Bookkeeper exports the Stripe payout report, opens each payout in the Stripe dashboard, exports the underlying balance transactions, matches each charge to an invoice in the ledger, books the gross-vs-fee split, then ties the net to the bank deposit. Hours per client per week if Stripe volume is non-trivial.
Stripe payouts reconciled on a daily or weekly cadence — gross, fees, refunds, bank deposit, all matched. Multi-Connect accounts handled automatically. Most clients run in under 10 minutes per cadence.
Related deliverables
Expense Classification
Every transaction categorized with the right GL account, contact, and class — bank feed in, audit-ready entries out.
Balance Sheet Reconciliation
Tie out every balance sheet account each period with supporting workpapers and variance commentary.
Financial Statements
Polished P&L, balance sheet, and cash flow on demand — branded for your firm or client.
Deploy Merchant Account Reconciliation in your firm.
Talk to an RDA. Assess. Pilot. Scale. Ready to scale firm-wide in 90 days.