Deliverable
Receipt Capture
Forward to an email address, snap a photo, or auto-pull from Gmail. Receipts attached to the right transaction.
How HaiFi does this
The workflow, step by step.
Every step captured in the audit log. The AI's reasoning chain is stored with the entry — your team can audit what was decided, why, and where the AI was unsure.
- 1
Capture the receipt
Three intake paths: forward to the client's unique HaiFi inbox (e.g. stripehq@docs.haifi.ai), upload from the dashboard, or auto-pull from a connected Gmail account using vendor heuristics.
- 2
OCR and parse
Pull vendor, date, amount, tax, line items, and any project or class codes from the receipt. Structured fields stored alongside the original document.
- 3
Match to a transaction
Match the receipt to a posted or pending bank transaction by amount, date, and vendor. Confidence score on each match — high-confidence attaches automatically.
- 4
Surface unmatched receipts
Receipts that don't auto-match end up in the exception queue. Common cases: timing differences before the bank feed arrives, expense not yet reimbursed, duplicate forwards.
- 5
Re-match on schedule
Unmatched receipts re-scanned daily as new bank transactions arrive. Receipts that arrived before the spend show up land on the matching transaction once it posts.
- 6
Feed the classification workflow
Receipt line items, tax breakdown, and project codes become supporting context for the Expense Classification workflow — better receipts mean better classifications.
What you get
The deliverable, productized.
Receipts attached to the right transaction in your ledger and stored in HaiFi's repository. OCR'd line items, tax detail, and project codes available as supporting context for downstream workflows.
Without HaiFi vs. with
The time you get back.
Bookkeeper or client emails receipts to a shared inbox, someone manually downloads them, files them by client and date, then opens each one when classifying the matching transaction in QBO. Receipt-to-transaction matching done by hand. Receipts get lost; matches get skipped; year-end audit pulls turn into archaeology.
Receipts arrive continuously through any of the three intake paths. Matched automatically as bank transactions post. Unmatched items surfaced for a single review pass — no daily filing chore.
Related deliverables
Expense Classification
Every transaction categorized with the right GL account, contact, and class — bank feed in, audit-ready entries out.
Balance Sheet Reconciliation
Tie out every balance sheet account each period with supporting workpapers and variance commentary.
Financial Statements
Polished P&L, balance sheet, and cash flow on demand — branded for your firm or client.
Deploy Receipt Capture in your firm.
Talk to an RDA. Assess. Pilot. Scale. Ready to scale firm-wide in 90 days.