Bookkeeping
Revenue counted when you earn it
Annual contracts and prepayments recognized across the term you deliver, not all at once when the cash arrives — the treatment investors and auditors expect to see.
How HaiFi does this
The workflow, step by step.
Every step is captured in the audit log — what was decided, why, and anything we weren't sure about. If you or your CPA ever need to trace a number back to its source, it's all there.
- 1
Read the contract terms
Pull the contract from the receipt repository or shared drive. Identify the performance obligations, contract value, term length, and recognition pattern (ratable, milestone, usage-based).
- 2
Build the recognition schedule
Generate the monthly recognition schedule for the contract's life. Ratable contracts split evenly across the term; milestone contracts release on event; usage-based pull from the source system.
- 3
Reconcile to billings
Match recognized revenue to billed revenue from the AR subledger. Flag any contract where billing has outrun recognition (deferred) or recognition has outrun billing (unbilled).
- 4
Draft the monthly JE
Each month's recognition entry drafted: debit deferred revenue, credit recognized revenue. Class and location tags inherited from the contract.
- 5
Update the deferred revenue rollforward
Beginning balance + new deferrals - recognized = ending deferred revenue, tied to the GL. Schedule lives in the workpaper and refreshes each month.
- 6
Approve the batch and post
Reviewer approves the batch — by contract, by client, or globally — and entries post to the GL with full audit trail.
What you get
What lands in your books.
Monthly recognition entries posted to the GL, a deferred revenue rollforward tied to the balance sheet, and an Excel schedule per contract showing the full recognition timeline.
Without HaiFi vs. with
The time you get back.
Senior accountant opens each contract, builds a recognition schedule in Excel, ties it to the AR subledger by hand, drafts the monthly JE, updates the rollforward tab, and reviews variances. Hours per client per month — and it's the kind of work where a missed contract means a restatement.
Recognition schedules generated when contracts are added. Monthly JEs drafted automatically. Reviewer signs off the batch — typically in minutes per client.
Also included in your plan
Every expense, categorized
Every charge on your bank and cards sorted to the right category, with the vendor attached. When something genuinely can't be worked out from the record, you get one plain question instead of a spreadsheet.
Every account tied to reality
Each account on your balance sheet checked and backed with evidence every period — so the numbers hold up when a lender, an investor, or a buyer starts asking.
Your P&L, balance sheet, and cash flow
The three statements your bank, your investors, and your CPA all ask for — ready on demand, not reconstructed the week you need them.
Revenue counted when you earn it, handled for you.
Included in every HaiFi bookkeeping plan — done by AI, approved by accountants.